Call for tenders to select a media institution to produce a video in the project Civil Society for European Integration

1. The general objective of the project is to strengthen the capacities of civil society organisations to support and promote the alignment of budget priorities with the association agenda at national and local level, and to increase the involvement of the 3 civil society organisation platforms, so that they act cohesively and provide the necessary support in implementing the conditionalities related to the Republic of Moldova's EU candidate status and the Association Agenda.

2. Description of the task

As part of the communication and visibility strategy, the project aims to raise the level of information and awareness about the importance of civic participation in budget and policy-making processes, at both local and central level, in the context of the Republic of Moldova's Europeanisation agenda. To this end, a video must be produced that reflects the voice and highlights the role of the civil society organisations benefiting from the project, through interviews and statements by their representatives. The purpose of these terms of reference is to select a media institution specialised in producing video and written media materials, capable of delivering a professional video that includes: filming, interviews, editing, subtitling), intended for online and offline use, for public communication and promotion.

3. Expected results 

• A professional video (Romanian version with Russian subtitles) that reflects the messages of civil society representatives and the impact of the activities carried out under the project, with a maximum length of 3-5 minutes;
• Product delivered in a digital format compatible with the web and offline presentations;
• Publication of the video and a related article about the published video on the media institution's website.

4. The company will perform the following core tasks: 

• Appointing a team leader who will maintain communication with the Expert-Grup team. The team leader will be the person responsible for meeting deadlines and for the quality of the delivered product;  
• Filming interviews with at least 5 civil society representatives (at a location agreed jointly);
• Providing the necessary technical equipment (professional camera, lighting, sound, lavalier microphones, etc.);
• Editing and assembling the video (including graphics/key text messages, Russian-language subtitles, logos and visual identity elements of the project and donors);
• Delivering at least two final versions: a long version (3–5 minutes) and a short version (90-second reels, adapted for social media);
• Handing over the final video spots on a digital medium (preferably MP4), in a format compatible with online platforms, including web pages,  social networks (Facebook, Instagram, etc.), YouTube);
• Posting the video and a related article in Romanian and Russian on the media institution's website.

5. Deadline for completion

• Contract duration: 2 months from signing;
• Submission of the first draft version: 30 October 2025;
• Delivery of the final version: 10 November 2025

6. Requirements for the company

• At least 3 years of demonstrated experience in producing similar videos (a relevant portfolio is mandatory);
• A professional technical team (camera operator, editing director, etc.);
• Technical equipment and infrastructure necessary for the production and post-production stages;  
• Excellent organisational skills, punctuality, responsibility and flexibility. 
• Ability to work to strict deadlines.

7. Application file 

Interested companies are invited to submit a technical and financial offer.

The technical offer will contain the following: 

• A copy of the company's registration certificate; 
• A general presentation of the company, which will also include a list of relevant products delivered in the last 3 years, including a list of clients;  
• CVs of the key persons who will be involved in carrying out the contract;
• Samples of social video spots produced in previous campaigns, indicating the year of production and the commissioning organisation, or other evidence of the ability to develop and produce such spots; 
• A detailed activity/calendar plan indicating the execution deadlines in line with the requested ToR. 
• Other relevant documents or recommendations.

The financial offer will be submitted applying a zero VAT rate. Expert-Grup will provide all the necessary supporting documents;

The application file must be submitted in Romanian or English and will contain the technical offer and the financial offer, to be sent to the email address procurari@expert-grup.org "> iulia@expert-grup.org  

Incomplete offers will not be considered. Please state “Proposal for video product development” in the subject line of the email.

Deadline for submission of offers: 16 September 2025, 10:00 a.m.

8. Criteria for evaluating offers

• Company profile and experience – 40%;
• Experience and qualifications of the team proposed for carrying out the task – 40%;
• Capacity to manage and deliver the objectives of the task within the deadlines set in this document – 20%.

All clarification questions can be sent to info@expert-grup.org , tel. 79 033 684. Contact person: Iulia Sîrghi-Zolotco, Head of the Administrative, Financial and Communication Service.